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Processes and practices are the backbone of any organization, and as the organization grows bigger in number, the task of handling many of the compliance and employee benefit related processes grows considerably to unsustainable proportions for the governing organization. In such cases it is very logical to outsource the company processes to third-party organizations that specialize in such tasks. 

Visbin Associates is a firm which specialises in handling many such processes under the HR Processes umbrella, beginning from the joining PF formalities to employee exit benefits.

Visbin as an organization provides a horde a comprehensive one stop solution for companies in demand for their process outsourcing needs. It is a matter of great pride for us to support various corporate firms and ease their HR process hassles allowing them to concentrate on their company aspiration margins.

About Us

Back in the year 1986 when the Indian companies were just beginning to blossom into the dawn of a new industrial era we laid our first foundation stone in the seldom ventured service that we specialise in. With an experience of nearly 26 years we have learned, created and maintained standards of operations that have stood the test of time and benefitted many of our clients. With the initial foray into the proprietary concern focussing primarily on labour law, Visbin has stretched its wings of services into wider skies of operations providing proactive inputs in the development of Payroll and Retiral Fund Trusts Management.

With the dedication and experience strengthening our mission for better and comprehensive results we at Visbin Associates have attained the distinction of being one of the most fastest growing functional service providers in the field of Payroll Administration and Management of Exempted and Excluded Retiral Fund Trusts. We take great pride and responsibility in supporting various corporate companies for their operational needs.

With our trustable brand and operational processes we have at present under our ranks a horde of clients trusting their highly confidential into our information banks allowing us to manage and execute process under their supervision. Visbin currently is managing Trust funds in excess of Rs. 2000 Crores, handling more than 3.00 Lac employees of blue chip companies of international fame and presence like Wipro, Microland, Birla 3M, Motorola and Health Scribe.

We provide Specialist services in Managing Need based, End to End solutions in

Ø   Retrial Funds.

Ø   Provident Fund- Exempted and Un-Exempted Fund

Ø   ESI Related compliance

Ø   Compliances under all Labour Laws.

Ø   Obtaining licenses under the provision of the Factories act,

Ø   Shops Act & Contract Labour

Ø   A Dedicated Call-center to solve employee queries pertaining to PF/ESI

Management

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Our Services

Payroll Administration

Payment is a term that brings smiles to many faces, but to those handling and managing the employee payment activity even for a small number of employees it is a daunting task.

The Payroll department handling the Payment related tasks for a Company is one amongst the most trivial and busiest departments of a company. It requires a substantial amount of man-hours to control and manage the whole affair. Payment related activities are usually interconnected with many other important domains of the company and need to be carefully handled for maintaining equilibrium with all other domains.

With certain complexities involved in handling the whole payment system of an organization and the shortage of specialized and experienced staffs, most of the companies have now opted for outsourcing the payment process overheads to consulting and servicing companies that can handle the whole process using their knowledge and with sufficient standards and directives as provided by the payment outsourcing companies.

Visbin offers its client a comprehensive payroll processing and administration service which is complete in its functional entirety with regular updating and adherence to the latest regulations.

 Visbin has kept its step in pace with the technology frenzy world by creating sophisticated and highly secure software’s and web interface applications with trained personnel’s to handles the same.

Retiral Funds

The Employee Retiral / Pension Funds especially in India are nothing but Retirement Benefit Schemes which comprise of the following Sections:

Employee Provident Fund Schemes: The Un-Exempted Provident Fund Scheme & Exempted Provident Fund Trust Scheme are Statutory requirements under the provisions of The Employee Provident Funds & Miscellaneous Provisions Act, 1952 and since 16th November 1995 they have been mandated to include specified Pension Benefits under the specific provisions of The Employees Pension Scheme, 1995.

The Employee Provident Fund benefit provided through an ‘Excluded’ Provident Fund Trust is created and recognized under Part A of the Fourth Schedule of The Income Tax Act, 1961 These ‘Excluded’ Trusts fallout from the legal provisions of The Employee Provident Funds & Miscellaneous Provisions Act, 1952 and as such these trusts are not accountable to the Office of the PF Commissioner and their activities are unenforceable under the 1952 Act. This PF benefit is not mandatory.

Employees Gratuity Benefits are payable under the provisions of The Payment of Gratuity Act, 1972.

Provision of separate and additional Retiral Benefit through Pension Payments, vide a SUPERANNUATION TRUST FUND, created and approved under Part B of The Fourth Schedule of The Income Tax Act, 1961. This benefit is not mandatory and its provision is company dependent.

 Labour Law Advisory

On many occasions Precaution is better than Cure and this rule applies to companies too, Industrial Relations and Personnel Management are some very important factors that are required for a safe and proper functioning of a company. It is these Laws that can make or break a company, ensuring a proper and mannerly adherence to laws governing the well functioning of a company allows the companies to focus more on a profitable growth rather than being held up with non-trivial issues.

To ensure such smooth functioning of a company it is important to set such Laws agreed upon beforehand. Creating and defining these laws is whole new set of Equations in itself which has to be carefully crafted and published. Visbin has been present in this forte for more than 20 years and it understands every corner of the subject. We are specialized and experienced in handling the Industrial Relations and Personnel Management and even provide consultation on various topics related to the Labour Laws.

Provident Fund Services -

Visbin has garnered immense knowledge in the field of managing Provident Fund requirements of all dimensions of Organizations and also provides exceptional value added services in the benefit of the seeking organization. As a specialised firm in the PF related services we provide exceptional management of our client’s investments to provide maximum benefits to our clients.

PF Services - Unexempted Fund

In this Branch of service we deal with Organizations who fall under the Employees’ Provident Fund & Miscellaneous Provisions Act 1952 and whose employees are associated to the Regional Provident Fund Commissioner.

Visbin provides the following Services related to Unexempted Funding -

ü  PF Code Registration

ü  Facilitating Monthly Remittance

ü  Processing of Settlements & Transfer Out forms

ü  Facilitating speedier processing of forms at RPFC

ü  Processing of Advance Forms

ü  Processing of Transfer in forms

ü  Filing of Monthly/ annual Returns

ü  MIS reports

ü  Coordinating with Statutory Inspection

ü  Correspondence with Employees, Ex-Employees

ü  Correspondence with Statutory Authorities

ü  Liasoning with PF Dept for Obtaining of slips

PF Services - Exempted Fund

In this Branch of Service we deal with companies who after all Legal arrangements with the PF Trust have formed their own Provident Fund Trust to provide benefits for their employees.

Visbin provides the following Services related to Exempted Funding -

ü  Banking Activities

ü  Facilitating Monthly Remittance

ü  Processing of Settlements & Transfer Out forms

ü  Processing of Advance Forms

ü  Processing  of Transfer In forms

ü  Investments Administration

ü  Finalisation of Monthly / Annual Accounts

ü  Filing of Monthly / Annual returns

ü  MIS Reports

ü  Coordinating with statutory inspection / auditors

ü  Correspondence with employees, ex employees

ü  Correspondence with statutory authorities

ü  Issue of subscribers’ annual statements

ü  Filing of trust income tax return

Employees Deposit Linked Insurance Scheme

With an intention to provide Social Security in the form of Life Insurance to the family of the deceased member of a Provident Fund, the Central Government under the Section 6(C) of the Employees' Provident Fund & MP Act, 1952 has devised a plan where in it acts as providing incentive to the members of the PF account members.

Visbin provides the following Services related to Employees Deposit Linked Insurance Scheme

ü  Processing of settlement claims.

ü  Direct coordination with LIC

ü  Policy Renewal

ü  Correspondence

Statutory Compliance

 Statutory compliance is a term more often used by organizations so that they are governed by certain laws over a given issue. Organizations are required to follow many rules and regulations due to the various processes involved. These are primarily designed for the well functioning of the company and are important aspect for the growth of an organization.

Visbin provides the following Services related to Statutory Compliance

ü  Regulatory interface.

ü  Maintaining statutory records under all labour statutes.

ü  Filling of the required returns under various labour statutes.

ü  Registration and renewal of license and registrations.

ü  Liaison with the regulatory authorities.

ü  Conducting Audit for Contractors.

ü  Reports and Finding.

ü  Implementing best labour practices

Gratuity Fund

Gratuity Funds were devised into a scheme to motivate or lure employees to serve an employer for a longer duration in the same company. For any employee who has served a company for more than 5 years will be eligible for Gratuity. In this respect a portion of the last drawn salary would be multiplied into the number of years of service and paid to the employee once he/she leaves the organization.

Visbin provides the following Services related to Gratuity Fund

ü  Processing Of Settlement Claims

ü  Direct Coordination With LIC Maintenance Of Trust Accounts

ü  Filing Of Forms With Labour

ü  Commissioner’s Office

ü  Banking Activities

ü  Renewal Of Master Policy With Insurance Co.,

ü  Issue Of Form 16 & Filing Of Form 24

ü  Coordinating With Statutory Inspection

ü  Correspondence With Employees, Ex Employees

ü  Correspondence With Statutory Authorities

ü  Filing Of Trust Income Tax Returns

ü  Actuarial Valuation As Per The LIC Directives

Superannuation Fund

Superannuation benefits are given to the employee during the retirement from the company, In such an arrangement the company is usually linked to agencies like LIC to which the contributions are made. In this setup the company pays a 15% of basic wages as a contribution to Superannuation and the interest obtained from this contribution is credited to the members account.

Visbin provides the following Services related to Superannuation Fund

ü  Processing Of Settlement Claims

ü  Direct Coordination With LIC (if It Is Maintained With Lic)

ü  Maintenance Of Trust Accounts

ü  Banking Activities

ü  Renewal Of Master Policy With Insurance Co.,

ü  MIS Reports

ü  Issue Of Balance Statements To Members - Annual

ü  Correspondence With Employees, Ex Employees

ü  Correspondence With Statutory Authorities

ü  Filing Of Trust Income Tax Returns

ESI

Employees state Insurance was created to provide social and economical protection to the working population and the dependants of the family that is covered under the scheme. As part of this scheme full medical care is provided to the Self and his/her dependants. Various cash benefits are also entitled towards the member of this scheme during various physical ailments.

Visbin provides the following Services related to ESI

ü  Explain objectives of the ESI Scheme and to decide ESI Acts applicability.

ü  If applicable then submit application to obtain ESI code number for an establishment.

ü  Submit all eligible employees’ personal and family details on ESI website and register them for various benefits under ESI Scheme.

ü  Arrange and issue smart cards to all such eligible employees covered under ESI with the help of local ESI office.

ü  Guide employer as well as employees to get proper benefits available under ESI Scheme.

ü  Design their compensation structure, deduct their ESI contributions and deposit along with employers contributions on ESI website, get challans and deposit the same in State Bank on time.

ü  Submit yearly as well as half yearly ESI returns from time to time.

ü  Attend ESI Social Officers visits and remarks and submit the written explanation if any.

ü  Coordinate with ESI authorities for better benefits to the employees covered ¤ under ESI Scheme.

ü  Coordinate accident matters, other legal matters and represent the clients to ESI authorities.

ü  Ensure timely compliance and smooth working of the clients with ownership concept.

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Careers

For “Processes” and “Accounts” passionate crowd who have a self urging intention to prove their dedication and ability in the field of HR and its processes, Visbin provides immense opportunities based on their capability and abilities.

For any job related enquiries please send in your resume to jobs@visbin.com

Contact Us/ Enquiries

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Vision, Mission and Values

Vision

Visbin Associates as an Organization visions itself to be amongst the most respected and professional services firm ahead of all its competitors, by providing Quality, Timely and Innovative services to all its clients irrespective of the complexities involved.

Mission

Ø  We intend to provide the highest quality professional services that would provide an immediate solution to all out clients business needs.

Ø  Visbin Associates desires to Attract, Recruit, and Retain the most knowledgeable and passionate professionals in this field.

Ø  We are determined to provide a collaborative culture that enables our workforce to thrive professionally and personally.

Ø  We pledge to deliver Superior solutions to the Companies who wish to associate with us while keeping in mind our social responsibility towards our community.

Values

Integrity: We oblige to stand by our standards to provide the "Right" solutions.

Pursuit of Excellence: Every Engagement has allowed us to breathe into new grounds, improvising and setting higher goals to exceed our delivery standards with every assignment.

Accountability: We take responsibility for every action or step that is executed under our firm.

Collaboration: Unity has been our strength since our beginning and we perform every assignment in collectiveness.

Passion: Our Dedication and passion in this industry has fuelled our excellence for more than two decades and we intend to outperform our own history.

News & events

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